How To Access Multiple Email Accounts From Single Gmail Account

how to add and use multiple email accounts from one gmail account

Gmail is the most used email service around the world and now you can get even more out of your Gmail account by adding multiple email account to a single Gmail account to access and manage email activity of all accounts from one place. In this guide we are going to walk you through the process of setting up and accessing multiple email accounts from single Gmail account to save time.

Most people these days have multiple email accounts; some have separate email account for personal and business work, others keep several email accounts to use for different subscriptions, social networks, downloading apps from different platforms, and other purposes. But with too many email accounts come a few problems as well 1) remembering usernames and passwords of all those accounts 2) logging in and out of several email accounts can cause missing out on important emails. But by merging multiple email account to a single email account can save you all from all trouble.

Benefits Of Using Multiple Email Accounts From A Single Accounts

Biggest benefit of having the ability to use and control multiple email accounts from one place is it saves time. Work related stuff, managing contact with close ones, interaction with correspondences all on a busy day can get difficult to manage if you are using different apps for each email account. This makes it important to have an option that allows you to accomplish more in less time and effort. Email is one of the primary source of interaction, in fact, our digital lives depend heavily on emails in one way or the other. And if you can manage multiple email accounts from one a single email account it’s even better. It saves time which you can spend on something else. Benefits of accessing multiple email accounts from one place are too numerous to enlist here.

How To Add, Access And Manage Multiple Email Accounts From One Gmail Account

We are going to discuss managing multiple accounts from a single Gmail account since its used by most users on the internet. So, without wasting any more time, let’s see how to add, access and manage multiple email accounts from one Gmail account.

Method 1 – Add Email Forwarding Addresses

First steps involves adding forwarding addresses. Most email service providers offer mail forward facility. This requires adding your primary email address (Gmail in this case) to all other email accounts that you may be using as secondary email addresses as mail forwarding address. Here’s an example, suppose you wish to access and manage all email accounts from, add this gmail address as mail forwarding address in your other email accounts.

  • Login to Gmail account.
  • Click on Settings icon on the top left corner of the gmail account window and select Settings option.
  • Now, click on Forwarding and POP/IMAP account.
  • Next, click on Add a forwarding address option.
  • Then, type in your main Gmail account ID and hit Next button.
  • Follow on-screen instructions as prompted.
  • Verify email account when asked.

Now once you have verified your primary Gmail account, you will have to enable it manually. To do so, click on the Forwarding and POP/IMAP tab and set Forward a copy of incoming mail to as your main email address. Once done, you will start receiving all incoming emails linked to your primary account in one place.

Method 2 – Access Multiple Accounts Without Mail Forwarder Option

However, if you don’t like the above mentioned way of using mail forwarder option, then try this another option which is also useful in its own rights.

  • Login to your Gmail account.
  • Click on Settings > Accounts and Import.
  • In Check mail from other accounts option under Accounts and Import tab, click on Add a mail account option.
  • Enter details of the email accounts that you wish to link with your main Gmail account.
  • Follow on-screen setup instructions as prompted to complete the process.
  • Once done, save changes and exit.

You will now receive emails of all other email accounts to a single Gmail account. This will not only save you time but it also makes it easy to reply to emails if your work involves responding to hundreds of emails on daily basis.

Add Address For Sending Emails

Now that you have setup and linked secondary emails to the primary email address to receive incoming emails at one place. But what if you want to reply to with the same address to which those emails were sent, or write a new email from Main Gmail Account but with secondary email address. For that you need to manually set address for sending emails.

  • Login to your main Gmail account.
  • Click on Accounts and Imports option in Settings.
  • Now, in the Send mail as section, click on the Add another email address option.
  • Here you will be asked to enter SMTP details of your non-Gmail address, leave it as it is if secondary account is also a Gmail address, however, you will be required to verify that secondary Gmail account by following the on-screen instructions.
  • That’s all.

You will be able to reply or write a new email with different email account from the main Gmail account.

The above method was for sending emails as your secondary account. Now see the steps below to replay to incoming emails as secondary account, if you don’t want to let recipient know about your main Gmail account.

  • Login on Gmail and go to Settings.
  • Click on Accounts and Import tab.
  • In the mail section, there is When replaying a message option. Here, select Reply from the same address the message was sent to option and save changes.

This will allow you to use secondary email addresses to reply to email without leaving main Gmail account.

Wrap Up

These were the methods for adding and managing multiple email accounts from a single Gmail account. Now you can use multiple accounts without worrying about missing any important email and quickly replying to them by using any email address you like. There is another way of sending emails from secondary instead of a primary email address: type an email message, click on the Address bar and select preferred email address from the drop-down list and hit send email button.

Hopefully you found this guide to add, use, and manage multiple email accounts from a single Gmail account useful. Do share your feedback in the comments below.

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